Volunteer Confidentiality Agreement

Thank you for volunteering! Volunteers are a valued and integral part of Lewis & Clark. To protect the privacy and identities of our constituents, we require all volunteers to read and sign the confidentiality agreement, which outlines the use, storage and disposal of confidential constituent information.

In order to fulfill your volunteer projects and tasks, you will be provided with confidential information. You may be provided personal information about alumni, parents, or friends of the college and asked to use this information to contact them or use for informational purposes. We care about our constituents and we do everything possible to protect their privacy and personal information.

By reading this document and signing your name at the end, you agree to join us in safeguarding privacy and personal information, thereby protecting the college’s relationship with all constituents. When we mention “confidential information” we mean names, phone numbers, addresses, email addresses, relationships, giving, or any other personal information that is provided to you directly from college staff.

There are four simple guidelines for use of confidential information.

USE OF CONFIDENTIAL INFORMATION

Any confidential information provided to you by the college staff should only be used for the purposes of the project or task for which you are volunteering.

USING CURRENT INFORMATION

College staff may frequently provide you with updated lists. You should always use new lists. Contact information, communication preferences, and other info is continuously updated, and we want to provide you with the best possible information.

SHARING CONFIDENTIAL INFORMATION

You may not share any confidential information provided to you by college staff. All volunteers that have completed this training will receive the information they need.

STORAGE AND DISPOSAL

All electronic and hard copy confidential information should be stored securely, preventing access by anybody other than yourself. If information is accessed via a login, this login information should also be treated confidentially, ensuring only you have access.

We ask that you delete and/or shred (or bring to the college for shredding) all lists when you no longer need them for your project/task.

If your volunteer efforts are focused on a particular event, your access to the confidential information related to this event will be removed once the event has concluded.

Please fill out the required information below. Doing so will serve as an electronic signature for the confidentiality agreement.

Confidentiality agreement: I will use, update, and store the confidential information, which is any information provided to me by the college staff, including contact, giving, relationship, and other personal information, in accordance with the four guidelines outlined on this page.

Name

Email Address

All fields marked with asterisk (*) are required.

First Name*

Preferred First Name*

Last Name*

Birthdate*

Your date of birth is one of the data points that we use to make sure this form matches to your record in our database.

Affiliation*

Class Year *

Email Address*